Operating System
—
Days to Event
The Pit
Tasks assigned to each team member across all modules — Callan, Jake, Sophie, Kelly-Rae.
Active
Accounting
Income, expenses, budgets and finance across all event departments.
Active
Activations
Arena acts, shows and on-site experiences — booking pipeline and tracking.
0 activations · 0/0 steps done
Alcohol
Brewer pipeline, price boards, cost per unit and order tracking.
Active
Assets & Merch
Merchandise inventory, one-off purchases, prize packs and purchase cost tracking.
Active
Bills
Supplier bills in one place — drag in the invoice, code it, mark it paid, and it pushes straight to Xero.
Active
Competitions
ABA competition cooks, team registrations, pit allocations and judging schedule.
0 confirmed · 0 teams
Entertainment
Act directory, artist contacts, tech riders and band applications for all events.
0 confirmed · 0 acts
Exhibitors
Trade stalls, outdoor expo, site allocation, stall fees and bump-in scheduling.
0 confirmed · 0 total
Food Vendors
Food stalls, BBQ vendors, applications, inductions and food safety compliance.
0 confirmed · 0 total
Marketing
Phase timeline, channel tasks, content calendar and campaign tracking.
0 done · 0 campaigns
Operations
Bump-in logistics, site maps, staffing rosters and event day coordination.
Active
Permits & Compliance
Permits, licences, insurances and compliance documents for the event.
Active
Scheduling
Visual timetable grid — stages, set times, demos and activities across Friday & Saturday.
Active
Sponsorship
Manage sponsors, track pipeline, send follow-ups and monitor confirmed revenue.
Active
Staffing
Team profiles, contact details, RSA status, rostering and bump-in role assignments.
Active
Suppliers
Service providers, quotes, contracts and bump-in schedule management.
Active
Ticketing
Ticket types, sales vs target, complimentary allocations and gate tasks.
Active
Google Drive
Proposals Out
$0
0 proposals out
Confirmed Cash
$0
0 confirmed
Invoice Paid to Date
$0
0 payments received
Unconfirmed In-Kind
—
0 proposals out
In-Kind Support
—
0 confirmed
0 sponsors · sorted A–Z
Sponsor Table — Full Database
Click any row to edit · ↺ to reset days counter
Finance
Click any Actual P&L cell to edit
Budget Revenue
$0
2027 target
Budget Expenses
$0
incl. COGS
Budget Net Profit
$0
net margin
YTD Revenue
$0
vs budget
Expenses Committed
$0
confirmed
Rebuild the budget
Export the whole budget, rework it in Sheets or Excel until you're happy, then bring it back in as the new baseline. Committed and Paid stay owned by Bills and are never overwritten.
| Account | 2027 Budget | Predicted | Actual P&L |
|---|
Indoor Exhibitors Confirmed
0
confirmed indoor exhibitors
Outdoor Exhibitors Confirmed
0
confirmed outdoor exhibitors
Fees Paid
$0
from confirmed exhibitors
Tasks To Do
0
active exhibitor tasks
Activations
Total
0
activations
Contracted
0
contract signed
Completion
0%
0/0 steps done
Quote Value
—
total quoted
Total Vendors
0
0 categories
Confirmed
0
0 locked in
Fees Invoiced
$0
0 invoices sent
Fees Paid
$0
0 payments received
Ready / Approved
0
fully confirmed
Pipeline Board — one column per vendor · drag, tick, rename, add or delete task steps freely
Vendor Pipeline
Total Teams
0
total teams
Confirmed
0
locked in
Fees Collected
$0
collected
Site Allocated
0
sites assigned
Quotes Requested
0
total quote requests
$ in Quotes Requested
$0
total requested
Confirmed $ in Quotes Requested
$0
confirmed quote value
Suppliers Confirmed
0
confirmed suppliers
| Company | Requirement | $ Amount | Stage |
|---|
SKUs
0
merch items
Total Cost
$0
merch spend
Rev at RRP
$0
potential revenue
Stock Remaining
0
items with stock
| Item | Brand/Event | Supplier | Year | Qty Ordered | Cost/Unit | Total Cost | RRP | Sold | Leftover | Status |
|---|
Total Staff
0
0 crews
Confirmed
0
locked in for 2027
RSA Holders
0
bar-eligible staff
Awaiting Xero
0
paid crew not yet invited
Staff
Total Acts
0
0 types
Proceeding Talent
0
in booking
Locked In
0
confirmed for 2027
In Directory
0
awaiting engagement
Acts & Artists
Based on Smoked 2026 — update for 2027
Marketing Items
0
across all channels
Due This Week
0
next 7 days
Overdue
0
past due date
Completed
0
completed items
Overdue Permits & Compliance Tasks
0
past due tasks
Due This Week
0
tasks due this week
Due Following Week
0
tasks due next week
Completed Items
0 / 0
fully completed items
Current Phase
—
Loading…
Days to Event
—
5 Feb 2027
Tasks Completed
0
of 0 total
Overall Progress
0%
across all phases